Privacy Policy

Effective September 24, 2026 · Last updated September 24, 2026

Strata Petroleum, LLC (“Strata,” “we,” “us”) buys oil and gas mineral rights from landowners, primarily in Eastern Ohio. This policy explains what personal information we collect through stratapetroleum.net and our internal Strata Ops application, why we collect it, and what we do with it.

The short version

• We collect information you choose to give us when you ask for an offer on your minerals.
• We use it to research your ownership, value the interest, and contact you.
• We do not sell your personal information, and we do not share it for advertising.
• This website sets no cookies and runs no analytics or advertising trackers.

Information we collect

We collect information only when you submit it. The “Request an Offer” form asks for:

• Contact information — your name, email address, phone number, mailing address, and preferred contact method.
• Property information — county, township, parcel or tax ID, gross acres, net mineral acres, a description of your interest, lease status, operator, and whether you currently receive royalties.
• Documents you upload — deeds, leases, division orders, royalty check stubs, probate records, or anything else you attach to help us understand your ownership.
• Your consent — we record that you agreed to be contacted, along with the date and time.
• Anything else you write in the notes field.

The form does not ask for a Social Security number, taxpayer identification number, bank account, or payment card, and you should not send those through this website. If we reach an agreement to purchase your minerals, we will request tax identification (typically on an IRS Form W‑9) separately, through a secure channel, at closing — not through this site.

Our web server keeps standard operational logs (IP address, request time, browser user‑agent) for security and troubleshooting. We do not use these to build a profile of you.

How we use it

We use the information you give us to:

• Research the ownership and history of the mineral interest you described;
• Evaluate the interest and prepare an offer;
• Contact you about that offer and answer your questions;
• Prepare purchase agreements, deeds, and closing documents if you decide to sell;
• Keep accurate records of the transaction and of the mineral interests we own; and
• Meet our legal, tax, and recordkeeping obligations.

We do not use your information to make automated decisions that have legal effects on you. A person at Strata reviews and approves every offer.

When we share it

We do not sell personal information, and we do not share it with advertisers or data brokers. We share it only:

• With service providers who operate our systems on our behalf — principally Google Cloud, which hosts our application, database, and document storage. They act on our instructions and may not use your information for their own purposes.
• With professionals working on a transaction — title examiners, abstractors, landmen, attorneys, surveyors, and recording offices — and only to the extent needed to verify title and complete a purchase you have chosen to pursue.
• With our accountants, auditors, and lenders where reasonably required for our financing and reporting.
• Where the law requires it — in response to a subpoena, court order, or lawful government request, or to protect our legal rights.
• In a business transfer — if Strata is sold or merges, records may transfer to the successor, subject to this policy.

Some information about mineral transactions becomes public by operation of law. Deeds and other instruments are recorded in county records and are publicly accessible. That is a legal requirement of transferring real property interests, not a choice we make.

Strata Ops and QuickBooks Online

Strata Ops is our internal business application. It is not offered to the public and is not available to customers or third parties — only authorized Strata personnel can sign in, using their company Google Workspace accounts with multi‑factor authentication, behind Google Cloud Identity‑Aware Proxy.

Strata Ops connects to Strata’s own QuickBooks Online company file so that our operational records and our accounting records stay in agreement. Through that connection we read and write only our own company’s accounting data — our chart of accounts, vendors, bills, deposits, and journal entries. Specifically:

• We access only the QuickBooks company that Strata itself authorized. We do not connect to anyone else’s QuickBooks data.
• QuickBooks access and refresh tokens are encrypted with AES‑256‑GCM before storage; the encryption key is held separately in Google Secret Manager and is never stored alongside the data it protects.
• QuickBooks data is stored in Strata’s own Google Cloud project in the United States. It is not shared with, sold to, or made available to any third party.
• Every read and write against the QuickBooks API is logged with the user who caused it, and financial postings require explicit human approval before they are sent.
• Strata can end the connection at any time from the Strata Ops settings page, or from the Apps section of QuickBooks Online. Disconnecting deletes the stored tokens.

How long we keep it

If you ask for an offer and we do not reach a deal, we keep your inquiry and related records so that we can recognize prior contact and honor any request not to be contacted again.

If we purchase your minerals, we keep the transaction records for as long as we own the interest and for as long afterward as the law, our lenders, and sound title practice require. Mineral title records are long‑lived by nature: a deed executed today may need to be produced decades from now to prove a chain of ownership.

How we protect it

We encrypt information in transit and at rest, run our systems in a private Google Cloud environment that is not exposed to the public internet, limit access to the employees who need it, use dedicated least‑privilege service accounts, and keep audit logs of changes to important records. No system is perfectly secure, but we take this seriously.

Your choices

• Stop hearing from us. Email info@stratapetroleum.net or tell whoever contacted you, and we will stop. You do not have to give a reason.
• See or correct what we have. Email us and we will tell you what we hold about you and fix anything that is wrong.
• Ask us to delete it. Email us and we will delete what we are not required to keep. We cannot delete records of a completed purchase, recorded instruments, or anything we must retain for tax, title, or legal reasons.

Depending on where you live, you may have additional rights under state privacy law. We apply the choices above to everyone who asks, regardless of where they live.

Children

This site is meant for adults conducting mineral transactions. We do not knowingly collect information from anyone under 18. If a minor holds a mineral interest, we expect to deal with a parent, guardian, custodian, or trustee.

Other sites

This site may link to outside resources such as county recorder offices or the Ohio Department of Natural Resources. We do not control those sites and this policy does not apply to them.

Changes

If we change this policy we will post the revised version here and update the date at the top. Material changes will be described plainly rather than buried.

Contact us

Questions about this policy, or about information we hold:

Strata Petroleum, LLC
info@stratapetroleum.net
(205) 535‑0579